Memorandum of Understanding

between the Alliance of Digital Humanities Organizations (ADHO)

and

the local host institution <name of institution or organizing 
unit within institution> of Digital Humanities <year>


A. It is not intended that the Memorandum of Understanding should be 
a legally binding contract, because it is not envisaged that the 
host institution and ADHO would enter into litigation in the event 
of a failure only of rights or responsibilities set out in the Memorandum
of Understanding. The Memorandum of Understanding is intended to
have persuasive effect and provide moral authority in the event of
a breach of rights and responsibility.


B. ADHO has approved the bid to host Digital Humanities <year> from <local host
institution> as set out in the Appendix to this Memorandum.

The host institution and ADHO therefore agree that Digital Humanities <year>
will be held at <the host institution> between <dates>.


C. The host institution agrees:

1. to designate a local organizer (LO), and designate a replacement
LO if the original LO becomes available. 

2. that the LO is responsible for the conference web site, 
provision of facilities, the production of a book of abstracts, 
a special dinner at the end of the conference,
any other social events that the local host thinks would be 
appropriate, and, overall, the smooth running of the conference.

3. to set a financial budget for the conference. The conference 
is entirely self-financing through conference fees and
such sponsorship or other financial contributions as the local  
organizer is able to arrange. No financial support is provided by 
ADHO or its constituent organizations, except in relation to the 
recipient of a major ADHO award, such as the Busa Prize.

4. to set three levels of registration fees: 
members of ADHO constituent organizations, non-members, and 
students. The difference between the fee levels for members 
and non-members should be no less than the cost of an individual 
subscription to ADHO's main print journal, LLC.
fee

5. to notify ADHO without delay if the LO becomes unavailable or if 
the host becomes aware of any other event which is likely to prevent the
conference taking place on the dates and in the location agreed with ADHO. 


D. ADHO will provide:

1. guidance to the LO based on experience of organizing previous conferences
and of general custom and practice at Digital Humanities conferences

2. software support for managing the submissions, reviewing and
registration processes.

3. assistance with the distribution of publicity material.


E. The academic programme is organized by an International Programme 
Committee.



Signed                                    Signed

On behalf of ADHO                         On behalf of the host institution
                                          <name of institution>